How can a large post-secondary institution with a sizable board use a board portal to make board communications more secure?
A leading practical, applied post-secondary institution in Canada, with multiple campuses, hundreds of programs, and tens of thousands of students enrolled, is governed by a 15-member Board of Governors. This board oversees the institution’s business interests, management and long-term development.
See why the Board of Governors adopted Aprio’s board meeting software to enhance cybersecurity and keep board members informed and organized. Download the full case study.
The challenge: increased cybersecurity concerns over email use
The Board primarily relied on email to send materials and communicate, a method that had become both convenient and routine.
However, growing concerns about the cybersecurity risks associated with email and the need to ensure good governance prompted the board to evaluate how to safeguard their board communications.
The solution: Aprio secure board portal software
The post-secondary institution’s CIO recommended using board portal software to keep board materials safe and secure. In reviewing several board portal vendors, the board ultimately chose Aprio for its ease of use and affordability.
“Aprio’s board portal software keeps our board materials secure and the customer service is excellent. When we do have a question or need help, they respond within 10 minutes, providing quick and efficient support. Even when our governance members reach out directly, they receive excellent service.” – Executive Assistant, Governance
See related: Case Study: St. George’s School adopts Aprio board portal to support strong governance
The impact: reduced cybersecurity risk, self-serve access to board materials and simplified board scheduling
Board administrators and members used to rely on email for board communication because it was familiar and convenient. They were relieved to discover it was simple to shift to Aprio.
Now Aprio’s board management software has safeguarded often confidential board communication from cybersecurity risk, and directors enjoy the self-serve, anytime access to board documents. The board calendar also makes scheduling easier.
Key impacts of using Aprio’s board portal include:
- Enhanced security: By eliminating the need to send board materials via email, board documents are securely stored and accessed within Aprio.
- Self-serve centralized access: The board members have easy access to a secure library where all board documents are stored including previous meeting minutes, bylaws and policies.
- Simple board meeting scheduling: Board members are notified of upcoming board meetings, with a calendar view and the option to join virtually in one click.
“Aprio is incredibly user-friendly and affordable for our governance needs. “We’ve found that both administrators and governors become quickly familiar with Aprio because it is very intuitive to use and requires minimal training, especially for those board members who become easily frustrated and are not technically savvy.” – Executive Assistant, Governance
Aprio impact for Canadian post-secondary educator – download the full case study
See how one of Canada’s leading practical, applied post-secondary educators reduced its cybersecurity risk with Aprio. Read the full case study.