If you want to set your executive board up for success, you need to arm directors with the right tools to conduct their board meetings as effectively as possible. That means keeping each board member engaged and accountable as well as fostering active participation and open discussions during your meetings.
How can you make your executive board meetings more effective? Read on to see our 5 tips.
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If your board meetings need to be more productive, consider using board management software with time-saving administrative features, secure materials distribution and collaboration tools.
Running better board meetings starts with a well-structured agenda that focuses on the key issues. It’s also essential to ensure active participation and collaboration among your board. Be sure to encourage diverse viewpoints and constructive discussions in and outside of your board meetings.
Well-run executive board meetings don’t just happen by chance, it takes a well-planned agenda to keep the board focused and engaged on the right strategic priorities.
While the specific agenda items can vary based on the organization’s goals and operations, consider including the following items while allocating enough time for strategic discussion.
To help keep your executive board meeting on track, be sure that your meeting agenda assigns time limits and presenters to each topic, and indicate where motions will occur to guide minute taking. Board portal software like Aprio makes the creation and distribution of agendas and meeting minutes simple with time-saving features and customizable templates.
A well-prepared board is the cornerstone for productive, well-informed and strategic discussions during a board meeting. To make the most of your valuable meeting time, distribute your board materials in advance, at least one week.
Leave meeting time for substantive discussions, decision-making and strategic planning – not a session for disseminating information. Provide reports, financial data, and relevant documents to board members well before the meeting, board members can review and digest the information at their own pace and are better equipped to make informed decisions.
Consider using board meeting software like Aprio to securely store your board materials including the next meeting’s board package. With board members having self-serve access to board information, board chairs and administrators are freed up from constantly having to re-share information with the board.
Effective boards get more done outside of the boardroom. Whether it’s reviewing meeting agendas, giving feedback on reports, or working on important strategies – consider how to enable board members to collaborate on these materials before the meeting even starts.
Board management software makes it easier for your board of directors to collaborate and communicate all within one secure online environment. With tools like chat, annotations, online voting, surveys and polls, there’s no need for sending unsecured emails back and forth and then having to search through a sprawling email thread to find what you’re looking for.
Clear decision-making is a fundamental aspect of effective board governance. Transparent and well-documented decision-making processes ensure your board is complying with strong governance requirements, but can also help build confidence and trust among board members, executives and stakeholders.
Make it easy for board members to approve, disprove or abstain from a board vote, both in and outside your board meeting. Board software like Aprio includes online voting and signature tracking to enable the board of directors to make secure, quick, and efficient decisions from anywhere. Voting and adding signatures via a board portal also helps to make decision-making transparent and provides equitable input and influence for all board members.
Effective boards follow through. From strategies, policies, or initiatives that were discussed and approved, helping your board commit to action and stay on top of outstanding items goes a long way in helping your organization meet its strategic goals and objectives. But most board members have busy schedules beyond their board work. It can be easy for action items to fall through the cracks.
The good news is that board portals make it easy to keep track of the full board’s action items and keep individual board members organized. In Aprio, you can assign board members to an action item, assign a priority level, add a due date and send reminders. As soon as they log in, board members see their due action items as well as upcoming meetings and important news.
Board portals are a secret weapon behind effective executive boards. Aprio’s board portal software helps organizations large and small efficiently run executive board meetings, increase board engagement, and safeguard sensitive board information.
Aprio stands out in the industry for providing unmatched expert service and an easy-to-use, secure board management system that works the way a board works. In addition to a fully-guided onboarding experience, Aprio offers unlimited on-demand training and ongoing expert customer support you can rely on at any time. If you need help or have a question, you can rely on Aprio to get responsive, expert help from real people who care, any time, any day.
Whether you’re looking to make a switch in board meeting software or are considering using board software for the first time, we’re happy to help you assess the fit with Aprio! Get in touch with our sales team.
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