The accuracy, clarity, and completeness of the documents archived by a Board not only enhance the value of archives, but also improve the productivity of that Board.
Your best tool is one that helps Directors, Board Members, Management and Administrators of your organization at the time of creation of the records and documents, such as the Document Archiving and File Structure features of The Aprio Boardroom.
The adoption of a records-keeping system like The Aprio Boardroom facilitates information management, using a system of file arrangements or grouping of records by type of document. To ensure the on-going preservation of your Board’s records through successive executives, it is important to develop procedures for the disposition of the records through the by-laws, regulations, and/or constitution of the organization.
The Aprio Boardroom allows designated Board Directors and/or Administrators to maintain and monitor the preservation of archival material over the lifetime of the organization.
You must pose a series of questions to guarantee safe storage of your electronic documentation:
Minutes are usually the most significant record for your organization. These documents typically include:
Other records created by the organization and typically of an archival nature often include:
The Aprio Boardroom uses secure data encryption protocols and a proprietary File Structure feature that makes record-keeping and document archival easy and complete.
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