Virtual board meetings are here to stay for a while, so how can we all make the most of them? It’s a great time to ask if meetings are running smooth and consider what you can do to keep board members engaged. Aprio is here to help!
Your board portal technology can help support effective communication, collaboration, and decision making. Here are three key ways Aprio can help directors, plus three ways for board administrators to save time and energy.
Also, you can get even more out of your board portal by attending our upcoming Aprio customer webinar for admins on October 14, 2020. Stay tuned for the registration details!
Directors are in the hot seat right now, supporting organizations during this time of uncertainty. Here’s how Aprio’s board technology can help you stay informed, well prepared, and communicate securely.
Whether you’re new to Aprio or a long-time user, one-on-one training is a great way to stay current with new board portal features that can help you prep for meetings and collaborate securely and efficiently.
With so many life activities not happening right now, it may be a good time to fit training into your schedule. To book a training session, simply email us your request to firstname.lastname@example.org.
Webinars can also help you master new features and maximize the use of your board portal software. Previous Aprio webinars are recorded and available when you are logged into Aprio. Go to the help section, and review past webinars including:
Annotations are the notes and comments that directors make to their board materials as they review and prep for meetings using board portal software. They can either be private, for personal use, or shared, so that all meeting attendees can view them.
Unlike paper notes, annotations are kept with your board materials online, stay archived, and keep conversations secure, unlike email. Learn more about the Aprio annotation tool and how annotations help better board meeting prep and collaboration.
As organizations consult with experts to map a best response for their organization during the pandemic and beyond, boards may occasionally invite special guests such as consultants, leading experts, or employees to share specialized knowledge to the group. Your board can continue (or start) this practice for remote meetings, without any concern about data security.
To have a guest participate in a meeting with limited access, edit the permission levels on your board materials. Simply open the document, click on the “File Details” icon, and under permissions, select deny for any relevant guest.
In the past few months, we’ve heard that many board administrators are feeling overwhelmed and overworked. Aprio’s board technology can help reduce your workload and make board administration easier. Here’s how:
Using the sub-administrator role can be a great way to share the workload when managing subgroups such as committees. By becoming a sub-admin, a user is allowed to perform key tasks such as creating events, adding materials, updating attendance, starting discussions, and more.
Adding other staff members as sub-admins to a group can ensure workloads are shared amongst board administrative staff and makes a smooth transition for vacation coverage.
While board administrators may feel overwhelmed with their current workload, “video conference organizer” has also been added to their list of responsibilities. The good news is that your board portal technology can help you organize and run smoother video board meetings.
Whether you’re using Zoom, WebEx, or another video conferencing service, you can add the video link to your event in your board portal. Attendees will be able to join the video conference by clicking the link in the event description—there’s no separate meeting invite required. Interested in seeing how it works? Just send us an email at email@example.com.
Some other helpful tips to ensure more effective video conference meetings:
In any time of crisis, there can be so much going on that it’s easy to lose track of board activities. Audit trails of board decisions and board participation are essential, especially in industries that are highly regulated.
In Aprio, you can:
Pandemic or not, our support team is here to support you 24/7. We provide training, answer questions, and provide technical help when you need it. Connect with us anytime.
For 24/7 support, call 1-855-55-APRIO (1-855-552-7746) or email us at firstname.lastname@example.org.
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