Are your board operations as secure and efficient as they should be? Outdated tools like email, shared drives and extranets can risk governance as they can lead to a lack of equitable access and information transparency with board members, as well as risk data breaches.
For modern boards concerned with operating with good governance, there’s never been a better time to consider board management solutions like Aprio.
Read on to learn more about what’s driving boards to use board management platforms, the key benefits, must-have features and why more boards put their trust in Aprio.
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Using a board management platform is not an “upgrade” to manage board communications, it’s become a necessity. Three key reasons board management platforms are becoming the norm for many organizations in financial services, corporations, healthcare and non-profits are to ensure security, increase data transparency and ensure accountability.
Board communications often involve sensitive data from financial data to strategic plans. For boards still using email or shared drives, it increases the risk of potential data breaches. Without proper encryption or multi-factor authentication, sensitive company information is at risk of unauthorized access or cyber-attacks. Board management software prioritizes security, offering data encryption both in transit and during storage, ensuring your information is accessed by those who need it.
In addition to safeguarding security, board management platforms help increase the efficiency of board management. This type of work requires a lot of manual effort, from preparing documents to ensuring every board member receives the right files, to tracking who has reviewed which document. This time could be better spent on strategic decision-making.
A dedicated board management platform automates many of these administrative tasks, streamlining workflows and ensuring that board members have instant access to the information they need, when they need it.
Finally, with shared drives or emails, document management can become a real challenge. Where is the latest file version located? Who made which change and when? The lack of a clear audit trail can lead to confusion and miscommunication, not to mention a real-time sink.
Board management platforms bring transparency to board operations by automatically keeping track of document versions and changes. Every decision and amendment is documented, helping to foster a culture of responsibility and accountability.
From talking with board members and board administrators, what do they value most in using board portal software? The time savings, escaping the email swirl, and avoiding frustrating directors with systems that make board materials hard to access.
Ideal board management platforms include a blend of efficiency, security, and functionality. Here are some of the key features to look for:
The best board management tools are intuitive and straightforward to use. Board members, regardless of their tech-savvyness, should be able to dive in without steep learning curves.
Not all board management platforms offer the same level of security. Top-tier board management platforms prioritize stringent security protocols including encrypted data storage, multi-factor authentication and remote wiping to ensure sensitive board information remains uncompromised.
Busy board members require flexibility and the ability to engage anywhere, anytime, whether they’re in the office, at home, or on the move. Board management platforms should include mobile apps for any device as well as convenient virtual meeting integrations.
Board members already have a lot on their plates. Help them get more done and make faster decisions – in or outside of the boardroom with tools like chat, annotations, online voting, surveys and polls.
When is the next meeting? What tasks do I need to do before then? Help board members stay organized with a clear dashboard and calendar view upon login to see upcoming meetings, action items, and important news updates.
If you need to gather compliance reports, make it easy with a board management platform that offers an automated audit trail of all board activities. Consider the time efficiency of a solution that helps you track attendance, board votes, board portal activity such as logins and documents accessed, and even board expense reports.
We stand out in the industry for providing unmatched expert service and an easy-to-use, secure board portal that works the way a board actually works.
Aprio offers all the board portal features your board needs including:
“New directors who haven’t seen Aprio before are immediately impressed with how quickly they can get up to speed. Aprio keeps them looped in, easily, all year round, and they offer helpful support that’s flexible, no matter how tech-savvy a director is.” – Your Neighbourhood Credit Union
Change can be intimidating, but the right board portal vendor can make all the difference. Look for board portal solutions that help every customer (not just those paying the top-tier price tag), as well as those who help with board portal setup. Buyer beware: with some vendors, you’re left to DIY.
At Aprio, we’re committed to helping you get the most out of your new board portal software with:
When it comes to board management software, Aprio stands out for offering security, simplicity, and support. You’re in good hands with Aprio.
“Aprio has made our governance practices so much easier and more efficient. The efficiency of providing board information to our directors has improved immensely using Aprio.” – Elaine Hasemore, Board administrator, BlueShore Financial
Aprio’s board management platform helps organizations large and small efficiently run board meetings, increase board engagement, and safeguard sensitive board information.
Whether you’re looking to make a switch in board meeting software or are considering adopting board software for the first time, we’re happy to help you assess the fit with Aprio!
Get in touch with our sales team. We’d love to learn more about your organization and how we can help support your board.
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